About Us

Forward Edge-AI, Inc. is a leader in artificial intelligence, cybersecurity, and advanced technology solutions for national security, defense, and commercial innovation. We deliver mission-critical products and services that drive operational excellence and strategic impact.

Position Summary

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our CEO. This position requires exceptional attention to detail, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced, high operational environment. The ideal candidate will be a seasoned professional with a proven track record supporting C-level executives in dynamic organizations.

The Executive Assistant will serve as a trusted partner to the CEO, managing daily operations, coordinating complex schedules, facilitating communication, and ensuring efficient execution of strategic priorities. This role requires discretion, professionalism, and the ability to handle confidential information with integrity.

Key Responsibilities

• Manage and optimize the CEO’s daily calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate domestic and international travel logistics, itineraries, and expense reporting
• Prepare and edit correspondence, reports, presentations, and other documents
• Serve as the primary point of contact between the CEO and internal/external stakeholders
• Manage meeting logistics, including agenda preparation, note-taking, and follow-up actions
• Track and prioritize incoming requests, ensuring timely responses and resolution
• Support special projects, reports, and strategic initiatives as assigned
• Maintain filing systems, records, and databases with a high degree of accuracy and confidentiality
• Anticipate executive needs and proactively identify opportunities to increase efficiency
• Maintain confidentiality and handle sensitive information with discretion
• Collaborate with other administrative and operations staff to support overall organizational efficiency
• Willing to travel domestically and internationally as needed

Qualifications

Required

• U.S. Citizenship is required
• Must be eligible to obtain and maintain a U.S. security clearance
• Bachelor’s degree or equivalent professional experience
• 10+ years of experience as an Executive Assistant supporting C-level executives, preferably in technology, defense, or high-growth environments
• Proven ability to manage complex calendars, travel, and communications with precision and professionalism
• Demonstrated ability to thrive in high-pressure, fast-paced environments while supporting a CEO with an exceptionally high operational tempo
• Skilled in anticipating executive needs, managing competing priorities, and maintaining composure and efficiency under demanding conditions
• Advanced proficiency with Microsoft Office Suite, Google Workspace, and communication tools
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to work independently, manage competing priorities, and meet tight deadlines
• High level of discretion and judgment in handling confidential information

Preferred

• Working knowledge of Confluence and Jira
• Experience supporting executives in defense, aerospace, or government contracting industries
• Familiarity with secure communications and data handling protocols
• Background coordinating across multiple time zones and organizations

Application Process

Interested candidates should submit:

• A cover letter highlighting experience supporting executives and working in fast-paced environments
• A detailed résumé or CV

Visa Statement: We do not provide visa sponsorship for this role. Candidates requiring immigration support (e.g., H-1B, TN, OPT, or similar) should not apply.

Why Forward Edge-AI

This is a key support role for a high-impact leader driving innovation in national security and advanced technology. As Executive Assistant, you’ll play a pivotal role in enabling organizational success through operational excellence, precision, and proactive support.

Forward Edge-AI, Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.